Why IT needs communications
by Ulrike Bleistein
When they think of IT most people think of computer geeks who sit around in dark rooms, isolated from the rest of the world passionately investigating the inner landscape of computers. Of course, this is not the case. Today, Informatics in a pharmaceutical company is about the clever application of technology to business. Relationships with customers and understanding their needs are key. Communications has moved up the ranks and is today considered a critical capability for this new generation of IT professionals. However, coming from a technology environment, communications does not always come easily to them. As a former scientist with a strong interest in technology, I can bridge the gap. That’s where my job starts.
On joining Roche Pharma Informatics, I did an analysis to find out where communications are most needed to support the business effectively, where the biggest issues are, and I then decided on a step-wise approach as resources were limited.
As a first step, I wanted to get employee communications right as employees are the most important ambassadors of an organisation. Informatics had just started to globalize, coming from an environment where every site had its own IT department. There was an urgent need to create a common understanding of the Informatics strategy, goals, performance and issues. We introduced global web cast meetings, which at the time was a technological challenge for us and we had some hiccups at the beginning. Now they work really well and give us the feeling of being a single global community. Over time, more and more locations have joined the web cast and now we connect about 15 different sites at these meetings. We regularly invite speakers from other Pharma functions to help Informatics people better understand the pharmaceutical business.
The year after, I added activities aimed at the external world – articles in the trade media and speaking engagements at conferences, because we needed to attract additional talent. For a scientist, Roche is an obvious choice, but an IT professional will first think of big IT players as possible employers. Roche has exciting jobs for IT professionals, but this was not generally known or publicised.
At the same time we professionalized customer communications, rolling out communication packages on new Informatics services globally. This was highly appreciated by our colleagues around the world as it significantly reduced the resources needed for communications and helped us to speak with one voice to our end users.
At the moment our focus is on supporting middle management in communications. In many organisations middle managers struggle to explain the big picture to their employees. However, research tells us that understanding the business enhances employee performance. Lack of time, as the operational business is very demanding, as well as the need for training are some of the obvious reasons why it doesn’t happen. That’s where we are now in our journey.
Our survey data tells us that we’re a high-performance environment in terms of communicating with employees and the customer feedback on information about services is also very positive.
Ulrike Bleistein (Switzerland) is Head of Pharma Informatics Communications at Hoffman-La Roche. She established the
communications strategy for the Informatics department at Roche Pharma. Prior to this, she worked for Novartis Pharma, the World Exposition in Hanover, Germany, the Swiss Institute for Forest, Snow and Landscape and as a journalist and communications consultant. Ulrike has a PhD in molecular neurobiology from the Swiss Institute of Technology and a degree in journalism.
Photo: thanks to Ulrike Bleistein
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Ulrike will be speaking at the EuroComm Conference. Details of her session are below.
Roche Pharma Global Informatics: The Power of Communications on the Road to Globalisation
This session will explore how the lobalisation of the Informatics department at Roche Pharma Global over the past five years required significant changes in leadership ehaviour, organisational design, as well as strategy. Targeted activities in the areas of employee, customer and change communications contributed significantly to the successful globalisation process, resulting in an organisation that is much more flexible and efficient than in the past.
Implemented changes included:
• Town Hall Meetings webcast globally with a common look and feel to create a sense of community,
• A CIO Award programme to recognise new leadership behaviour
• A project communications tool kit that supports managers in change activities
• Creative services communications to help increase usage of existing Informatics services
• A framework of measurement tools to proof communication effectiveness.
